Job vacancy Front Office Admin (intern)

·         Attend to walk in customers and visitors, directing them accordingly as per their request.

·         Execute clerical receptionist duties such as typing, filing, photocopying, collating etc.

·         Manage the switchboard and answer, screen and forward all incoming phone calls to appropriate parties;

·         Receive and sort daily mail/deliveries/couriers and sign for all incoming packages; arrange pick up for out-going package;

·         Coordinate office deliveries and receive invoices for payment processing;

·         Monitor stock for office Stationery, Kitchen supplies, drinking water and any other office equipment required for office use and ensure timely requisition of the same;

·         Manage front desk operations while monitoring cleanliness and maintaining proper organization for a professional image;

·         Manage the office cleaning by ensuring that the office is cleaned on time, the kitchen and the bathroom are well cleaned and kept tidy;

·         Reconcile monthly petty cash in liaison with the Senior Finance Officer;

·         Coordinate all the travel logistics with the driver within the organization;

·         Develop a tracker system for motor vehicle fueling service and maintenance;

·         Coordinate planning for meetings, preparation of meeting venue, and support organization of events;

·         Manage office access for all the staff members and clients;

·         Develop and maintain the office electronic and hard copy filing system.

·         Liaise with the Procurement and Logistics Officer for the procurement of goods and services.

Key Requirements Skills, experience and qualification

·         Minimum of 1 years’ experience in front office administration, or related fields;

·         Computer skills including the ability to operate emails, spreadsheet and Word processing programs at a highly proficient level.

·         At least a Diploma in Front Office Management, Business / Office Administration / Public Relations or any other related field

·         Customer relations skills;

·         Time management skills,

·         Organization and planning skills;

·         Communication skills

·         Analytical skills