ADMINISTRATIVE ASSISTANT/RECEPTIONIST

Handling the switchboard function of their client that is EABL.
Duties
Handling all calls in a professional and prompt manner.
Customer service handling all customer queries and concerns by sorting them promptly or forwarding them to the respective staff for resolution.
responsible for reporting outages for both hardware and software to the relevant authorities.
Compiling reports related to overall operations of the switchboard to the supervisor.
Compiling small directories showing key contacts sections and hotlines and sharing them accordingly

Running and managing the front office activities such as welcoming all visitors to the organization.
Offering great customer service to visitors to the organization by welcoming them in a professional and friendly manner.
Operating the switchboard.
Courier handling and dispatching.
Mail handling and dispatching.
Handling of inventory such as stationery and toiletries by liasing with suppliers and issuing the same.
Cording invoices.
offering administrative support during meetings by booking meeting rooms, organizing refreshments and lunches etc

Acting as the personal assistant to the Managing partner.
Coordinating the activities of the office.
Maintaining the Managing director's diary.
ordering and issuing of stationery and other office supplies.
Typing of legal documents.
Supervising juniour staff

Acting as the personal assistant to the managing director.
Maintaining the managing director's diary.
Typing of letters, reports and correspondences.
Liaising with other departments such as sales, accounts to ensure smooth flow of operations
Maintaining a good filing and retrieval system.

Data entry work
Typing of letters, reports and other correspondences.
Filing work.
Organizing sales conferences, workshops and meetings.
Courier handling and dispatching.
Working closely with the country coordinator and assisting where necessary