Job vacancy IT & Administration Assistant

Corporate Staffing Services
Mayfair Suites, 4th Floor, Westlands, Nairobi
  020 516 0045, 020 4442601
  0798 568638, 0798 568643, 0718 610023, 0722 735216

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Job Type
Job Status
Full Time
08 November, 2022
Job Title

IT & Administration Assistant Job

Job Presentation

IT Jobs In Kenya. 

The Independent Medico-Legal Unit (IMLU) is a governance, health and human rights non-profit organization, whose vision is A Just World Free from Torture. Our work is underpinned by a holistic approach involving litigation, medical and psychosocial rehabilitation of survivors of torture, monitoring government adherence to its human rights obligations and advocacy for policy, legal and institutional reforms. Over the last two decades we have assisted over 4,000 victims of torture, cruel, degrading and inhuman treatment through the support of our national networks of professionals: doctors, trauma counsellors, lawyers, human rights monitors and journalists. What We Do IMLU documents torture perpetration through forensic medical reports which aids in legal redress for torture victims. It exploits legal and advocacy means to seek justice for torture survivors since 1992. With time, we have gained the capacity to rehabilitate the victims of torture through provision of medical and psychological treatment, facilitating legal action and documenting cases of torture in Kenya. In furtherance of pushing for a torture free society, IMLU aggressively campaigns against the vice through the media and other outlets. Spanning a period of two decades, this work has been feasible via the remarkable endeavors of our network of professionals including doctors, psychological counselors, lawyers and grassroots human rights monitors and human rights defenders. Vision A Just World Free From Torture Mission We seek to promote the rights of torture victims and protect Kenyans from all forms of state perpetrated torture by advocating for legal and policy reforms, monitoring government adherence to human rights, rehabilitating victims of torture and building capacity of key stakeholders. Values Our values underlie everything we do and these core values will continue guiding us as an organizing in the execution of our vision, mission and objectives. Our values are; Integrity:

Job Purpose

To provide leadership in all IT system-related functions within IMLU and general administrative support relating to programmes, HR, finance and procurement.

Main Responsibilities of the jobs 

Managerial / Supervisory/ Operational Responsibilities or roles:

Institutional IT Roles

  • Leads in all IT-related matters including the development of an institutional IT policy;
  • Leads in ensuring all IT equipment is in working condition;
  • Performs routine IT maintenance including troubleshooting, repairs, and allocation of equipment;
  • Supervises the external IT support person; identifying weekly assignments, and submitting reports to the line manager on weekly work completed by the external consultant;
  • Leads in IT-related contracting and up-to-date service provider contracts;
  • Maintains an accurate record of IT equipment allocation to staff and the status of all IT equipment;
  • Maintains IT systems to ensure that they are functional; safe and secure, accessible, and up-to-date;
  • Maintains and updates as necessary, all hardware and software configurations to ensure optimum operations in all departments;
  • Schedules periodic servicing and repairs, and upgrading/updating of IT equipment;
  • Ensures Backup data daily to avoid data loss;
  • Ensures CCTV is running, and pictures are of good quality;

Administration Roles

  • Maps out service providers before/during or after filed work such as financial support/reimbursement of clients by offering proper support to ensure that core business is undertaken;
  • Supports in developing and maintaining a programme’s client database in MS Access;
  • Assists in the procurement of stationery and other programme-related materials by sourcing relevant quotations from relevant sources and ensuring delivery to the relevant departments, monthly;
  • Providing logistical support to the Programmes department to ensure the smooth running of programme operations;
  • Assists in doing follow-ups with the relevant head of departments on the use of cabs by relevant officers as indicated in the cab vouchers;
  • Assists the HR and Administration officer in providing Administrative support to matters relating to HR and procurement; and
  • Makes travel and accommodation arrangements for programmes staff, board and stakeholders
  • Any other duty assigned by the Supervisor from time to time.

Knowledge, Skills & Experience

Minimum level of academic qualification, skills and knowledge required to perform effectively in the role

  • Minimum: Diploma in Information Technology or related field with a bias in software Desirable: Degree in Information Technology or related field with a bias in software Knowledge and understanding of IT equipment repairs and maintenance;
  • Knowledge and understanding of web design and maintenance
  • Knowledge and understanding of database design and maintenance
  • Demonstrable knowledge and understanding of IT security systems and practices

Minimum level of professional qualification required to perform effectively in the role:

  • Certified System Administrator.
  • Certified Computer Network Professional (CCNP),
  • Microsoft Servers
  • A combination of hardware and software competencies will be an added advantage.

How To Apply

To apply for this job email your detailsto  [email protected]

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Valid Till
8 Dec, 2022

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