Job vacancy Accounts Assistant

· Receive supplier’s invoices, assign correct codes, batch them and post them into the system after they are reviewed by the Finance Manager.

· Posting of LPOS on the accounting software.

· Record all transfers received by the company through the bank

· Accurately update the cash book and prepare bank and general ledger reconciliations.

· Prepare daily cash position and weekly highlight report

· Post all monthly transfers to the sites and ascertain their usage is supported by necessary documents

· Audit site material usage ascertaining work done and material balances monthly

· Liase with operations and sites for accounting of fuel usage weekly for the purpose of payment

· File finance related documents and accounting records to ensure easy tracing

· Maintain a spreadsheet of cost per item of all regular expense items

· Monitor and pay all head offices bills including site rents with strict accountability on monthly basis

· Review and query petty cash payments from the sites

· Check petty cash vouchers for proper authorization and acknowledgement of cash by recipients and ensure proper posting of the same.

· Ensure filing of copies of all documents supporting payments into relevant files

· Ensure timely payment of all statutory returns such as PAYE, VAT, and NSSF & NHIF.

· Promptly obtain new tax guidelines for each year from the income Tax Department or whenever tax changes are announced to ensure that deductions are correct and are paid in a timely manner at all times

· Oversee proper recordings of debtors and creditors and ensure the reconciliation of their balances

· Liaise with the Finance Manager to prepare budget for the sites & review any variances

· Provide necessary information/documents required by auditors from time to time

· Raise capital expenditure forms for approval to acquire fixed assets as per procedure and keep an updated list of all company assets

· Manage rent records and vet in potential tenants and produce monthly rent reports to be presented to the directors by end of every month

· To perform any other duties that may be assigned by the management from time to time

· Doing bank reconciliation by the 10th of each month

Key requirements, skills and qualifications

· Minimum of Bachelor’s degree in Accounting, Finance or CPA (K) or other equivalent professional qualification in accounting

· Proficiency in computer application packages and quick books

· At least 2 years of relevant work experience

· Well-developed Interpersonal skills

· High integrity, honesty, initiative and team-player

· Ability to work with minimum supervision.

· Good oral and written communication skills.

· Ability to work under tight deadlines